Payroll

Turnkey’s Payroll System for Windows provides a state of the art approach to processing an organisation’s payroll requirements across a broad spread of business types.

It is a Windows client server system which has inherited much of the functionality which made Turnkey’s DOS product highly popular among its many users. This functionality is presented in the Windows environment, providing the user with a completely familiar look and feel.

The system incorporates Human Resources functionality by virtue of its close integration with Navision’s Human Resource Module. It accepts input directly from Turnkey’s Time and Attendance System, which supports links to swipe card readers and 3rd party entry control systems. This obviously saves considerable input time and effort, and ensures greater accuracy in the input data. It can also integrate as required with Navision’s powerful General Ledger, thus incorporating payroll into the complete business process.

The full range of statutory and management facilities required to operate an efficient and effective payroll are included in Turnkey’s Payroll System for Windows. These facilities are updated as required to ensure that the system keeps pace with the latest statutory requirements.

Setting Up Companies /Groups

An unlimited number of payrolls may be run and combined within the one ‘company’ payroll, and each of these may be running on an hourly, weekly or monthly basis.

Pay Elements (Payments/Deductions)

The system supports an unlimited number of payments and deductions. Payment or deduction descriptions are user-defined and entries can be flagged to be input or consistent between pay periods, e.g. basic salary, wage or loan repayment, bonus, expenses, or hours worked at a fixed rate. Calculations can be made on hourly rates, bonus rates, standard rates etc.The system will also cater for special entries such as approved profit-related pay schemes.

Tax/NIC Tables

Entries into the Tax/NIC tables are totally under user control. Thus, if the percentage rates or limits change the user may quickly complete the updates. Where a mass change in tax codes must be completed, this process is also automated and is under user control. Pension deductions can be fixed or calculated on certain pay elements for both employer and employee. Both statutory and private pension schemes are catered for. Student loans, tax credits and Child Support Agency deductions can be calculated and applied, and payment below the minimum wage is precluded. Earnings arrestments are also a standard feature of the system.

In Use

At the simplest level, where the payroll consists of a regular weekly or monthly salary, and no changes to tax codes have occurred, the Auto Pay option will produce the period payroll at the push of a button. Otherwise, the changes required are made on an employee by employee basis and the payslip calculations viewed on screen as a quick check before running the full period payroll. The system can also assist in the calculation of SSP and SMP contributions payable to an employee. Payments can be made to employees by cash, cheque, bank giro or via the BACS system.

Reporting

Payslips are generated three to an A4 laser printed page, with duplicate copies generated for filing purposes. Alternatively, they can be produced by dot matrix printer. Where working time directive records have to be kept, these are calculated and kept up to date. Printing of P45 documents is also catered for.

A Payments Listing, and separate Giro Payments listing can be generated for those employees to be paid via this method. For cash paid employees, automatic rounding can be applied and a cash payments analysis is generated to aid the user in collecting the appropriate combination of notes and coins from the bank.

A variety of payment summary schedules are available showing overall company figures and departmental totals for ledger posting purposes. Payments can be made electronically via BACS systems such as Hobs, Royline, Winfacs and Allfacs.

Year End

The system will generate P35’s and an overall summary, and the P14/P60 forms at year end. These can be printed to laser printer or using standard forms via a dot matrix printer.

Other Features

Employee notes are held and can be updated, e.g. to log written and verbal warnings or a history of pay increases. Additional personnel type information can be maintained in the integrated Navision Human Resource module, and can be selectively accessed and reported to considerable benefit. Examples are:-

• Extensive data can be held against each employee to provide comprehensive employee records.
• User defined absence tracking methods.
• Multi-dimensional reporting of absence history highlighting absence trends.
• System-wide access to employee resource with particular attributes, whilst maintaining complete security of confidential data.
• Tracking of equipment issues to employees
• Facility to attach comments to employee records.

Whilst one of the main benefits of maintaining human resource information is the availability of this information to people throughout the organisation, the sensitive nature of certain information demands strict security in relation to this information. This is maintained selectively and to the strictest standards within the Payroll System for Windows.

If you would like more information on Turnkey's Payroll System, please supply some details HERE and we will then contact you directly. Alternatively, please contact Stewart Graham on the normal Turnkey number 0141 644 5444.